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Properly Maintaining and Safeguarding a Sequential Notary Public Journal

By Gail Leino

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Published: 21Feb2012
Word count: 761
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A traveling notary public is required to keep one active sequential journal at all times. The journal must be kept in a locked and secured area (lock box or locked desk drawer), under the direct and restricted control of the notary public. Notary Journal, typically has 141-page book with sufficient space for detailed records and thumb prints - over 500 entries.

The California notary public journal must include the items including date, time, and type of each official act (e.g., acknowledgment, jurat). Character of every instrument sworn to, affirmed, acknowledged or proved before the notary public (e.g., deed of trust). The signature of each person whose signature is being notarized.A statement that the identity of a person making an acknowledgment or taking an oath or affirmation was based on satisfactory evidence pursuant to Civil Code section 1185.

A single credible witness personally known to the notary public, the journal shall contain the signature of the credible witness or the type of identifying document, the governmental agency issuing the document, the serial or identifying number of the document, and the date of issue or expiration of the document establishing the identity of the credible witness

Two credible witnesses whose identities are proven upon the presentation of satisfactory evidence, the journal shall contain the signatures of the credible witnesses and the type of identifying document, the governmental agency issuing the document, the serial or identifying number of the document, and the date of issue or expiration of the document establishing the identity of the credible witnesses.

If the chronological traveling Notary Public journal is stolen, lost, misplaced, destroyed, damaged, or otherwise unusable, the notary public immediately must notify the Secretary of State by certified or registered mail. The notification must include the periods of journal entries, the notary public commission number, the commission expiration date, and, when applicable, a photocopy of the police report that lists the journal. (Government Code section 8206(b).

Within 30 days from the date the notary commission expired, and is non-renewed, the California notary public must deliver all record books, and papers to the county clerk's office where the public notary filed his/her oath of office.

Not all states require a notary journal but California is one of the few states that do require all California-based notary public to keep a notary journal at all times. Changes in notary laws may occur during or after a California-based notary filed his/her oath of office. It is important to check with the National Notary Association (membership required) or the Secretary of State for all current updates.

Mobile Notary comes to your location to sign legal documents: Trusts, Power of Attorney, Health Care Directive, Deeds, etc. Save gas and time; mobile notary public to your office, hospital or home. Call 1-800-aNotary (800) 266-8279 for 24 emergency service covering most of Southern Califonia including Glendale notary public service.

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