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How to Keep Track of the 1000s of Paper Receipts for Your Small Business

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Published: 30Jun2008
Word count: 427
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For many small business owners, the thought of delving through the massive amount of paper receipts received is a daunting task. It's now time to make some sort of sense of the crumbled receipts you've stuffed in a file folder throughout the year.

As a business owner, you work hard for your money and want to get the most back on your tax returns as possible. In order to take full advantage of the available tax breaks and get the maximum business deductions, it's important to have proper documentation of all receipts. In fact, keeping your receipts organized can result in cash back on your taxes and add to the bottom line of your business profits.

It is highly recommended to utilize an accounting management tool such as an electronic storage system to keep track of all business expenses and receipts. These software-based solutions provide business owners the benefit of managing paperwork directly onto a database on your computer. From receipts and expense reports to business documents and business cards, the software allows you to scan your information and organize it into corresponding fields resulting in a detailed spreadsheet separated by specific category.

This type of software allows you to easily scan and identify each item you purchase. Making notes at the time of the purchase helps when tax time comes and you wonder what the item was. You then have access to a detailed report of your spending, based on the categories and labels you entered on the items. You can be sure your business expenses are tracked accurately and assigned the appropriate tax category so you get the maximum tax deductions allowable. This not only helps you get all the deductions you deserve, it also provides copies of all receipts if you need to see them or you are audited by the IRS.

It's also important to be sure your service provides additional support for your spending records through a special backup process. Check to see if they provide offline storage of your scanned receipts to ensure you always have access to your financial records.

When shopping for an accounting management software program, be sure to check and see if the software program is compatible and exportable into tax preparation programs such as TurboTax or TaxCut. This will save you a tremendous amount of time and effort in preparing your taxes.

By properly managing the clutter from your paper receipts, you'll not only save valuable time but you'll also simplify your life and regain some of your hard earned money for your small business.

Sum of All Numbers partners with small businesses to provide customized financial and bookkeeping services. By implementing a team approach, Sum of All Numbers clients can focus on growing and managing their business while saving money without the overhead, payroll or hassles. For more information, call (510) 686-7986 or visit our website at http://www.sumofallnumbers.com/sign-up.html .

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