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Employing a Virtual Executive Assistant - Four Tips

By Jim Eastman

Republish: EasyPublish™ Published: 23Jan2011 Word count: 491 Viewed: 236 time(s) Get Free Content For Your Site

Do you plan to employ a virtual executive assistant? Each of the following hints will make the job rewarding and simple. A great asset for many businesses is the addition of a virtual executive assistant who matches the company's needs. Typically, he or she will plan meetings, training courses, and appointments, take care of email, produce and disseminate internal reports, etc.

Consequently, the first issue that you need to consider when outsourcing is his or her skills in your language. It's really crucial that the virtual assistant be able to engage in efficient communication with you and your clients via email and telephone.

Next, this individual will have to be skilled in using Microsoft Office. Your company may need you to provide a presentation, or to put information gotten from different advertising studies together into a database or a newsletter. Virtual executive assistants should be able to utilize Microsoft Office and equivalent programs in order to successfully do what's requested of them.

Being accessible is the third important consideration. You need to be in a position to access needed services as and when you need, that person being your virtual assistant. It's necessary that you agree concerning the approximate time when he or she will be accessible throughout the day. Fortunately, technology these days can facilitate 24 x 7 accessibility if need be. It's vital to determine the ideal way to remain in touch, and the best time to do this.

The fourth essential issue for employing virtual executive assistants is to set up billing and fees. Keep in mind that the purpose for outsourcing is to save on resources. Only outsource the services which do at lease one of the things previously outlined. Do an online search and figure out the going fee for a good virtual executive assistant. A trial period (during which you should pay slightly less than the current market rate) will permit both of you to decide whether working together is going to be mutally beneficial. After finding the correct applicant, determine an amount that will make him or wish to continue with you.

Remember that each time you hire new virtual executive assistants, you must take time away from work to provide coaching to the assistant. Money, time and effort is required. Therefore, it is more sensible to keep the (chosen) candidate you hired happy and motivated to work for you.

Assess from the very beginning in what manner the person desires to be paid, such as electronically, check, etc. The billing frequency also needs to be finalized in advance so that neither you nor your virtual executive assistant develop any misgivings. If you are outsourcing it is always a good practice to have the assistant invoice you so you have a record of the expenditure.

As time goes on, you can develop a professional relationship you both find gratifying, and with him/her on your team, you'll be able to expand your company to new heights.

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