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Conference Venues in Birmingham

By Mandy Chagger

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Published: 24Jun2009
Word count: 817
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No matter what event is on the horizon, conference organisers have to know what to look for when renting conference venues in Birmingham. The city's stadiums, conference centres and hotels are diverse enough to handle small meetings and major conferences alike. These conference venues do not offer the same amenities, accommodations and meeting spaces, forcing organisers to conduct extensive research before setting up reservations. An inexperienced organiser can evaluate conference venues in Birmingham by creating a list of criteria that are critical to an event's success.

The price tag for a conference venue in Birmingham should be criterion number one for every organiser. The first figure that organisers should analyze is the daily costs of renting ballrooms, banquet halls and meeting spaces from a venue. Another figure that can add pounds to the overall bill is the cost of additional tables, computing equipment and catering for the entire event. If a conference organiser does not have the money available to pay for a venue in Birmingham, he can eliminate this venue from the list for an upcoming event.

Event organisers should look closely at the catering menus for conference venues in Birmingham to assess if in-house dining is advisable. Organisers should include a line on the conference registration form for dietary restrictions that may limit consumption of catered food. A budget-strapped organiser can opt for snack foods, drinks and appetizers rather than full meals at conference venues in Birmingham to save money. While an organiser is scanning the menu for budget-saving tools, he should also look at additional costs charged for chairs, tables and other elements used at the venue. Organisers can save money by only ordering enough seats to meet the invitation list and booths to handle registered vendors.

In the search for conference venues in Birmingham, conference organisers should not forget about nearby vendors and restaurants. An organiser should contact neighbouring restaurants, bookstores, cafes and other venues about hosting events associated with the conference. For example, a book publisher organising a book fair can work with restaurants and coffee shops to host readings by visiting authors during the event. These partnerships ensure steady foot traffic for area businesses and allow organisers to fill out their agendas with events outside of the conference venue. Organisers can negotiate discounted prices and rates with local restaurants by reserving tables for meals throughout their conferences.

A conference organiser should also examine the virtues of reserving a venue with onsite accommodations compared to separate venues and hotel rooms. Most hotels in Birmingham have meeting rooms, office spaces and banquet halls that are convenient for conference organisers. While the hotel/conference venue mix may seem ideal for most events, organisers should consider the resources available within the conference area as well as the convenience of onsite accommodations. A political convention or large industry conference may not be able to find rooms in a single hotel for all of its attendees. In order to meet the crush of attendees to these events, organisers have to branch out to nearby hotels to find accommodations. If an organiser finds that the meeting spaces and accommodations are sufficient for an upcoming event, onsite accommodations represent the best savings for events.

Industry groups, policy conferences and job fairs would not be possible without the latest office and communications equipment. Reporters at policy conferences and employers at job fairs cannot complete their tasks without Wi-Fi, high-speed Internet and computer workspaces. While the allure of a historic landmark or high-end hotel may be strong, conference organisers have to think about the technical needs of their invitees. For example, bloggers and writers at political rallies cannot reach out to thousands of Britons without Internet connectivity at conference venues in Birmingham. In most cases, conference organisers may only need computer workspaces and individual offices to meet their technological requirements.

Once an affordable and fully equipped conference venue in Birmingham is found, the next step is determining if the venue is ideally located for conference invitees. A hotel or conference centre close to downtown Birmingham may be ideal for larger events where attendees are arriving by taxi, bus and train. The daily cost of renting space at a conference venue in Birmingham may be prohibitive for some conference organisers. Birmingham's conference venues extend away from the city centre, allowing trade groups and employers to find secluded conference areas for their events.

The final criterion for an organiser looking for a conference venue in Birmingham is a high level of customer service. The venue's staff should be courteous, knowledgeable of the local community and able to accommodate the needs of conference attendees. Once a conference is underway, events staff and desk clerks will be under pressure to help hundreds of visitors unfamiliar with Birmingham. If initial discussions and reservations go well, a conference organiser should be confident that a venue in Birmingham will be up to the challenge.

Conference Venues in Birmingham UK or call +44 (0)800 158 44 00 or visit to Compare Venues

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